OVERVIEW

This session offers a practitioner’s account of establishing information governance at a large public university where ownership, lifecycle expectations, and system design have rarely aligned. Rather than presenting a finished model, this talk focuses on the honest realities of the work: what was inherited, where traditional policy-first approaches fell short, and how governance is being built as a decision-making framework rather than a compliance checklist.

KEY THEMES

– What “decentralized” actually means in practice, and why it complicates retention, holds, and disposition across legacy and modern systems alike.  The University is really unable to distinguish between a document and a record.
– Governance as a decision-making framework. The distinction between having policies and having governance muscle, and why that gap matters.
– The cascade effect of new governance. When governance is established in one domain, it illuminates gaps in adjacent ones. Using Boise State’s University Budget Model as a case study, this session explores how new governance surfaces unintended connections and exposes previously invisible accountability gaps.
Knowing the boundaries of IT governance. IT project governance processes can be well-designed and still fail to position IT as a trusted organizational partner. This session examines why scope and framing matter as much as process design.
Connecting governance to the data layer. Early work tying governance approvals and metadata into the underlying data architecture, and what that approach intends to solve.

AUDIENCE VALUE

Records and information professionals increasingly interact with the governance structures, system owners, and technology leaders who shape how information is managed upstream of their own work. This session provides a CIO-level perspective on the strategic and structural challenges that affect whether records management policies can actually be implemented, and invites a conversation about where IT and IM practitioners can better align.

Brian Bolt serves as Interim Associate Vice President and Chief Information Officer at Boise State University, where he leads the Office of Information Technology in delivering reliable, secure, and forward-looking technology services that support the university’s academic, research, and administrative missions.
With more than two decades of experience at Boise State, Brian brings a deep understanding of the institution along with a broad technical and leadership background spanning infrastructure, enterprise systems, project and portfolio management, and IT governance. He has played a key role in advancing enterprise technology strategy, strengthening organizational alignment, and guiding the university through complex technology and operational changes.

As Interim CIO, Brian has focused on stabilizing operations, advancing a clear technology roadmap, and rebuilding IT governance to ensure transparency, prioritization, and alignment with institutional goals. He has also helped position Boise State to leverage emerging technologies, including cloud platforms and artificial intelligence, in support of student success and research innovation.

Beyond his university responsibilities, Brian is a key participant in technology collaboration across the state. He currently holds several external leadership positions, including Vice Chair of the Idaho Regional Optical Network (IRON) Board. Additionally, he contributes his expertise as a board member for both the Boise Project Board of Control and the New York Irrigation District.

Location: Ada County Highway District (ACHD), 5800 N Meeker Ave, Boise, ID 83713. Meeting Room: Sawtooth Boardroom. Attendees will need to check in at the front desk. Parking Map.

Date/Time: Monday, May 18th, Lunch starts at 11:30, presentation from 12 – 1pm, Elections follow the presentation.

RSVP: here.

Cost (Includes Lunch): $15/ARMA member / $20 non-member ($3 processing fee to pay on the website, or pay with cash in person). Pay here online.

AI tools are rapidly entering organizations through everyday productivity platforms and business systems, creating new risks related to data exposure, compliance, and decision accountability.

This presentation explores AI governance from a cybersecurity and risk management perspective. Rather than focusing on technical details, it helps leaders in information governance, records management, and compliance understand how AI interacts with organizational data and what risks it introduces.

Attendees will leave with a clearer understanding of key AI risks and practical questions organizations should be asking as they begin building governance around AI use.

Zach Fuller has been passionate about business and technology ever since he first got kicked out of his grade school’s computer class for hacking the network.  Since then, Zach has built a variety of both brick-and-mortar and technology companies.  He served as a Green Beret in the US Army, with combat deployments in the Global War on Terror where he received the Bronze Star Medal, Meritorious Service Medal, and other commendations for his actions overseas.  He later built a team and methodology which raised over $300,000,000 for a private equity firm, achieving the designation of Inc. 500 list of fastest-growing private companies in America.  Zach is a Certified Ethical Hacker and founding partner of Silent Sector, an Expertise-Driven Cybersecurity services firm protecting technology-focused mid-market organizations.

Location: Idaho Pizza Company Event Room, 5150 W Overland Rd, Boise, ID 83705

Date/Time: Tuesday, April 14^th, Lunch starts at 11:30, presentation from 12 – 1pm

RSVP here.

Cost (Includes Lunch):$15/ARMA member / $20 non-member ($3 processing fee to pay on the website, or pay with cash in person). Pay here online.

Many of you may recognize our speaker, Laurie Carpenter, CRM, IGP, from ARMA International Conferences.  She brings over 25 years of IG and RIM expertise, and we appreciate her willingness to bring us our monthly education session:

Winning IG Through Partnerships & Alliances—Turning Governance Into Everyday Practice

Information Governance (IG) thrives when treated as a team sport, not a solo effort. This session explores how collaborative partnerships and alliances—across business units, technology teams, and executive leadership—drive effective governance solutions and embed IG into daily operations. Participants will learn to:

• Map Stakeholder Ecosystems: Identify key alliances and influence points to align IG initiatives with organizational priorities.
• Design and Accelerate Partnership Sprints: Structure 90-day sprints that build momentum, deliver quick wins, and foster trust among partners.
• Measure Adoption and Impact: Use metrics that focus on business outcomes, behavioral changes, and cultural integration, co-developed with stakeholders for executive buy-in.

By the end of the session, attendees will have actionable strategies to foster cross-functional engagement and transform IG from a compliance obligation into a strategic advantage.

Location: Teams

Date/Time: Wednesday, February 18, 2026 from 12-1pm MT

RSVP here.

Cost:  BVC ARMA Members: Free. Non-Members: $10.

The Boise Valley ARMA Chapter is excited to celebrate President’s Day with our annual flag‑raising (and lowering) along the Avenue of Flags at the Boise VA Medical Center! This long‑standing tradition is one of our favorites, and we’d love for you to be part of it.

We’ll meet at the VAMC on Monday, February 16th, just before 7:00 a.m. to raise the flags, and again at 4:30 p.m. to take them down. Join us for one or both, whatever fits your day. Family and friends are more than welcome to jump in too.

This is a meaningful way to honor our veterans and support the Boise VA Medical Center, which serves roughly 100,000 veterans across southern Idaho.

If you’d like to participate, please sign up here.

Thanks!

Gordon Brown will be guiding us on a data mapping treasure hunt!

Learning Objectives Include:

1. Elements of a Data Map
2. How to Create a Data Map
3. How to Drive Compliance

Location: Teams

Date/Time: Wednesday, January 14, 2026 from 11-12 MT

RSVP here.

Cost:  Free